MINUTES OF MEETING CANDLER HILLS EAST
COMMUNITY DEVELOPMENT DISTRICT

The Regular Meeting of the Board of Supervisors of the Candler Hills East Community Development District was held on Tuesday, November 21, 2017 at 9:00 a.m. at Circle Square Connnons Cultural Center at 8395 S.W. 80th Street, Ocala, Florida.

Present and constituting a quorum were:

Elmer Greene Robert Scherff John Bain Larry Garvin

Also present were:

George Flint Gerald Colen Several Residents

FIRST ORDER OF BUSINESS

Vice Chairman Assistant Secretary Assistant Secretary Assistant Secretary

District Manager District Counsel

Roll Call

Mr. Flint called the meeting to order and called the roll. A quorum was present.

SECOND  ORDER OF BUSINESS	Public Comment Period
Mr. Flint: This is an opportunity for any members of the public to provide comments to the Candler Hills East CDD Board, on any items on the agenda, or any items that they would like to bring to the Board's attention. Not hearing any,

TIDRD ORDER OF BUSINESS	Notice for Meeting
Mr. Flint: The meeting notice of the November 21, 2017 meeting, was advertised in the Ocala $tar Banner for 9:00 a.m. at this location. Proof of publication is included in your agenda package.

FOURTH ORDER OF BUSINESS	Approval of Minutes of the August 15,
2017 Meeting

Mr. Flint: Were there any additions, deletions or corrections to the minutes? Not hearing

On MOTION by Mr. Greene, seconded by Mr. Scherff, with all in favor, the minutes of the August 15, 2017 meeting were approved, as presented.

any,

FIFTH ORDER OF BUSINESS	Consideration of Agreement with Berger,
Toombs, Elam, Gaines & Frank  to Provide Auditing Services for Fiscal Year 2017
Mr. Flint: The CDD, as a governmental entity, is required to have an independent annual audit performed. The Board went through a selection process, as prescribed by the Statutes, and selected Berger, Toombs, Elam, Gaines & Frank to prepare the annual independent audit. In the past, you entered into annual engagement Letters with them. The proposed engagement letter is in your agenda package. It has a not to exceed fee of $3,405.
Mr. Garvin: Is that the amount we agreed to?
Mr. Flint: Yes. If there are any questions, we can discuss those. If not, I would ask for a motion to approve the agreement.
Mr. Garvin: Is it boilerplate?
Mr. Flint: Yes. We deal with Berger, Toombs in a number of other Districts and this is their standard agreement. It's been reviewed by many attorneys and we have no concerns. Are there any other questions? Not hearing any,

On MOTION by Mr. Garvin, seconded by Mr. Scherff, with all in favor, the Agreement with Berger, Toombs, Elam, Gaines & Frank to perform the Fiscal Year 2017 Audit, in the amount of $3,405, was approved.

SIXTH ORDER OF BUSINESS	Consideration of Agreement with Grau &
Associates to Provide Arbitrage Rebate Calculation Senrices
Mr. Flint: I added this item to the agenda and distributed a revised agenda, as well as a copy of the proposed agreement. It's with Grau & Associates to perform the Arbitrage Rebate Calculation Report. This is a requirement associated with the outstanding bonds. They have to

provide a calculation showing that we've earned less interest than we paid. It's a $600 fee that's very competitive. They provided this service to the District in the past.
Mr. Scherff: I would think since they are doing the audit, we should be consistent with
them.
Mr. Flint:	Grau did the audit in the past, but the Board changed to Berger, Toombs;
however, Berger, Toombs does not offer arbitrage rebate calculation services.  There's  no problem with Grau continuing to provide this service. There are other companies that  do arbitrage rebate calculations, but the price is going to be within $50 of their proposal. Are there any other questions? You approved this agreement in the past at the same price.

On MOTION by Mr. Garvin, seconded by Mr. Scherff, with all in favor, the Agreement with Grau & Associates to provide Arbitrage Rebate Calculation Services, in the amount of $600, was approved.

SEVENTH ORDER OF BUSINESS
Attorney
Mr. Flint: Gerry do you have anything?

Staff Reports

season.

Mr. Colen: No, but I want to wish everyone a Happy Thanksgiving and happy holiday

Engineer
There being none, the next item followed.
District Manager's Report
Approval of Check Register
Mr.  Flint:	You have the approval of the Check Register from August 8th through

November 14, 2017, for the General Fund and Payroll, totaling $32,719.60. The detail register is behind the summary. As in the past, you will see that there are some transfers to Candler Hills East, in care of US Bank. That is just moving the debt service assessment  revenue  to the  Trustee. Are there any questions on the Check Register?
Mr. Garvin: Just refresh my memory. Is the Assessment Roll, the fee that we paid to the County?

Mr. Flint: No. That's a fee paid to GMS under our  agreement.  It's a one-time  annual fee, for preparation of the Assessment Roll and certifying it to the tax collector for collections. That's for dealing with tracking the assessments, lien book, etc.
Mr. Scherff: Is that something we discussed in the past and agreed on the amount? Mr. Flint: It's part of our agreement that was approved in the original agreement. Mr. Scherff: What is Insurance Premium?
Mr. Flint: It's a one-time annual fee to the Florida Insurance Alliance. Egis is the agent, but the Florida Insurance Alliance is a local government cooperative. It's for the District's liability insurance. That protects the District for general liability and also includes a public official's liability component, which protects the Board Members, individually.
Mr. Scherff: What is the Special District Fee of$175?
Mr. Flint: That's a fee of $175 per year, which is paid to the Department of Economic Opportunity. It used to be the Department of Community Affairs, which is a State Department that's charged with tracking all of the Special Districts in the State. It's a required fee that all Special Districts have to pay one time a year. Are there any other questions? If not, we need a motion to approve the Check Register.

On MOTION by Mr. Greene, seconded by Mr. Scherff, with all in favor, a	rovin   the Check Re  ister, was a	roved.

Balance Sheet and Income Statement
Mr. Flint:   Next are the Unaudited  Financial Statements through October 31, 2017. This
is the first month of Fiscal Year 2018. You will see the Combined Balance Sheet, as well as the Income  Statement  or Statement  of Revenue  and  Expenditures  for the General  Fund, Reserve
'
Fund and Debt Service  Fund.   We also included  a month-to-month schedule,  so throughout the
year, you can see from month-to-month, the General Fund revenue and expenses. Are there any questions on the Financial Statements?
Mr. Scherff: One quick question. Under Maintenance Contingencies on Page 2, is the
$2,136 for pine straw?
Mr. Flint: I will have to check.
Mr. Gavin: It's listed on the Check Register as pine straw.

Mr. Flint: That's obviously not going to be the one-twelfth a month expense.  The fact  that we are over on the pro-rated expenses, doesn't indicate  an issue.  Are there any questions? No action is required.

EIGHTH ORDER OF BUSINESS
There being none, the next item followed.

NINTH ORDER OF BUSINESS
There being none, the next item followed.

TENTH ORDER OF BUSINESS

Other Business

Supervisor's Requests

Adjournment

On MOTION by Mr. Scherff, seconded by Mr. Bain, with all in favor, the meeting adjourned.

Secretary/Assistant Secretary	ChairrnanNice Chairman